Exam Scheduling Guidelines

You are responsible for submitting your schedule form WITH approvals 7 days prior to the exam. The Graduate school is VERY STRICT with this DEADLINE. If it’s a weekend, plan accordingly. If you do not make this deadline you will need to reschedule the exam for a later date!

Scheduling your MS Exam: Forms must be submitted 7 days before your exam! Please send your announcement of your your exam 7 days prior to cs field members and ms students.

Exams be be given either in-person or remotely.  Students giving exams in-person must provide a zoom link in the exam announcement so that anyone unable to attend in person may do so remotely.

Form for Scheduling your MS Exam:

M Exam Results:

*On the day of your scheduled exam, you will receive an email from the Graduate School instructing you to intiate the results submission process immediately after your exam takes place.  A direct link to the online results submission form is included in the email.  Once signed and submitted by you, the results form is sent automatically first to your chair for official recording of your results, then to your committee members for review and confirmation that the results reflect the consensus of the special committee.  The form will then go to the Director of Graduate Studies to indicate the graduate field accepts the results of the exam.  Once the electronic review and approval process concludes, the completed form is routed to Becky Stewart to review and acknowledge.  Once this step is completed the form will be automatically routed to the Graduate School.

I need a Proxy:

  1. Proxy form if you need another faculty member to sit in for one of your committee members because they are unable to attend your exam remotely. Email approvals from your committee members are fine to submit with the form. You do not need official signatures.
  2. You will also need to submit a General Petition. Email approvals from your committee members are fine to submit with the form. You do not need official signatures.

As students approach their M exams, we encourage fields and committees to consider these options:

  • Defense exams should be scheduled and held only when the dissertation and all required academic research is complete.  Defense exams should not be conducted with the expectation that students will enroll for additional terms following the exam.
  • If unexpected significant revisions, edits, or additional research are required, the committee should record the exam results as a conditional pass, and document specific requirements for a full pass on the results form

**Notifications and tracking of the online forms:

  • Students receive email notifications of each approval (GFA, committee members) and receive a final notification when all members of the committee and the DGS have approved informing them that the schedule form has been submitted to the Graduate School for processing.
  • Students and GFAs can track the approval process by following the Click here to login to Dynamic Forms. link provided in the email notifications sent once each has signed and submitted the form.
  • Both the student and GFA receive an email from the Graduate School when the schedule form has been processed and approved. 
  • Students are responsible for ensuring committee approval and sign off so please encourage them to track the progress if it appears to be stalled.

Upon Graduation/Accounts

Please see the following information regarding your accounts as you graduate in May/August/December.

  • Cornell Access: Please See: "IT Services Available with Your New Relationship to Cornell"
  • Data left at Cornell will be deleted in time, please back up or relocate it to a space you control.
  • Students can work with their advisor to sponsor a NetID extension or re-locate data @CS address is forwarded to Cornell NetID. If you would like to change your mail forwarding, please refer to "Cornell Email Delivery Options (Alumni)"
  • If they were provided/made use of a dept web space, they will lose the ability to edit that space one their NetID is transitioned.  They should go in ahead of time to “close out” the space. 
  • If they have/set up an @dept  vanity email name (PhD Students only), the current CIT policy is to continue the forward to their NetID email indefinitely
  • Computer: You will need to turn in your department issued computer(s) to ITSG.  If you would like to retain your computer, please contact the Associate Director of the MS/PhD Programs
  • Please be aware of Cornell policies concerning Data Stewardship and Use of IT Resources
  1.  https://www.dfa.cornell.edu/sites/default/files/policy/vol4_12.pdf
  2.  https://www.dfa.cornell.edu/sites/default/files/vol5_1.pdf
  3.  https://www.dfa.cornell.edu/sites/default/files/vol5_10.pdf

Helpful Links: